Soonr Workplace is NOT Vulnerable to Heartbleed security exploit. Read more on the blog .

Specifications

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Collaboration and Sharing
Online Project Workspace

Easy sharing and collaboration with internal team members or external partners and vendors. Files are
organized into projects where Teams can easily access information and work from any location, anytime,
on any computer or mobile device, whether connected or offline. Automatic email or SMS notifications
mean that everyone is updated on the latest changes.

Copy from Backup to Project

Files and folders from existing Projects or Backup plans can be copied to any other Project to speed new work
creation or consolidate different Projects as milestones are changed or dictated by other business logic.

Email File into Project

Files can be emailed into any existing or new Project.

Upload File to Project

Files can be uploaded using and Web browser to an existing or new Project.

Workgroup definition

Define workgroup members using a form page, personal and contact information, roles, access rights, Project
membership, and account quota, allows efficient and rapid creation of Team Member and Connection lists.

iPhone Contact Integration

Import contacts into Team or Connection Lists from iPhone Contacts (imported
as a CSV file), saves time and duplication effort, reduces mistakes.

Outlook Contact Integration

Import contacts into Team or Connection Lists from Outlook Contacts (imported
as a CSV file), saves time and duplication effort, reduces mistakes.

Team Member List

Shows photo and easy editing of project team membership.

Create Connections

A connection is a person who works on a project but is external to an organization such as a client, supplier/vendor,
or a partner. External connections can be created and deleted on demand so that the external relationship is effective
and secure. Clients can have instant access to information they need rather than emailing files or making phone calls,
improving the timeliness of the information they need, improving their experience and satisfaction with the results, and
relieving the organization from having to receive and process customer requests.

Basic share with link

Share a Project, folder, or a file with another Team Member or a Connection by sending a public link to an email address.
Public links must be enabled first, and each object has a unique and scrambled URL

Advanced share with timeout

Specify the length of time for a Project, Folder, of File share to be active.

Private sharing (password)

Protect a link with a password to restrict who can open the file even if the link becomes known publicly.

Other Public Link Attributes

The user can also control the following with Public Links

  • Allow Download – allow other users to download the file or only view a rendering of the file.
  • Upload (folders upload) – the ability to have anonymous upload of files.
  • Access count – the system keep track of how many times an object has been accessed.

Management and Configuration
Administrative Dashboard (Web based)

Centralized IT oversight and controls. Admin level control of account settings including permissions and privileges for
individual team members and connections, for the entire organization, or a specific department. Manage permissions
for accessing, viewing, downloading, editing, and sharing of documents. Password protect proprietary or confidential
documents and set expiration dates for document access.

Team Dashboard (Web based)

Provides an integrated view of all recent Project activities with links to allow instant and secure access to all files.
Comments and changes to Project files made by Team members are listed chronologically together with an easy
way to view and access previous versions of documents.

Change Notify by Email

Email change notifications about Project, folder, and file related changes to selected Team Members and Connections.

Change Notify by SMS

Send an SMS about Project, folder, and file related changes to selected Team Members and Connections.

Change Notify by Client Popup

Client Popup notification about Project, folder, and file related changes to selected Team Members and Connections.

MS Active Directory Authentication (1Q12)

Easy account provisioning with default security and permission setting inherited from AD, easy rollout without
downtime or additional maintenance of authentication databases, no training.

Team Management

Manage Team Members and Connections easily from a single web based console.

Resource Allocation

Allocate and control resource (quota) use of Team Members and Connections.

Usage Monitor

Monitor quota usage of Team Members and Connections.

Password Override

Change Passwords of Team Members and Connections (Admin privilege) when their
status changes or abuse is suspected, meet compliance and security policies.

Data Protection & Security

SAS 70 / SSAE 16 security and availability certification, 99.9% uptime with zero data loss over 6 years, 256-bit
encryption during transmission (browser dependent), 256-bit AES encryption in storage, RAID 6 Storage
(24 drives/RAID - no loss even if 2 drives fail at the same time), encrypted files are stored in duplicate at
2nd geo-redundant Data Center connected via private secure fiber links.

Desktop Computer Support
Desktop Support

Win XP, Vista, 7 (latest SPs), Win Server 2003 & 2008, Mac OSX 10.4 and later (No Sync on OSX 10.4). Require 500MB
free HD plus size of largest file to be backed up, 256MB free MEM.

Browser Support

IE 7 and later, Firefox 3.0 and later, Safari 3.0 and later, Chrome 2.0 and later.

Lost Computer Management

Lost, stolen, or failed computers can be removed from backup and sync plans eliminating the possibly of data leakage
to unintended recipients.

Offline Computer Access

Work can continue on Project files and folders when the computer is off line or has limited connectivity such as while
traveling or guest access is not allowed due to corporate policies. All Project files in the "Soonr Workplace" (or the
Blue Folder) are stored locally and can be accessed and edited using native applications. Once connectivity is restored,
any changes are synched with the cloud, propagated to other team members, and change notifications are sent via SMS
and/or email to designated recipients.

Document Management
Windows file system integration

Soonr Workplace folder is integrated with Windows Explorer, Project files that are synched appear in Explorer as local files
which can be dragged and dropped into other folder locations, renamed, deleted, or any other action allowed by the native
file system. This approach is entirely natural for Windows users and saves a lot of time and cost in larger organizations
since it requires no training.

File Upload/Download from Web browser

Files can be uploaded or downloaded without a client from any Web browser using SSL and Soonr On-line services, allows
secure access to user files from any available computer for mission critical business needs.

Upload via email capability

Project files that require synching and access by other team members can be sent to Soonr cloud services by email,
allowing mobile workers to upload documents in real time (e.g. just prior to boarding an airplane) allowing work to continue.

Upload multiple flies

Built-in upload tool allows a user to select multiple files at the same time to upload to Soonr cloud services, saving time
when working with large number of files.

Built-in Search

As a business grows with its critical information distributed across multiple servers, computers, and mobile devices,
as well as its connected partners, finding information becomes a challenging task. With Soonr's all Project files are
instantly searchable regardless of their location, even when located on mobile devices whether connected or offline.

Advanced Filtering

Built-in search allows advanced filtering by computer, Project, File type, person, timeframe, and
keyword to quickly locate relevant files and folders.

Rendering

Rendering technology allows viewing of different types of documents on a computer, laptop, tablet, or mobile device
efficiently and quickly without downloading the actual file itself. Soonr's highly optimized rendering capability makes
it possible to rapidly view over 50 types of files directly on the device without downloading the document, saving
valuable time and bandwidth charges associated with downloading large files such as presentations or multiple images.

Converted Document Types for Offline Viewing

Nearly 50 different types of documents are converted including: MS (doc, docm, dot, dotx, docx, xlc, ,xls, xlsb, xlt,
xlmx, xlsx, xltx, ppt, pptx, pot, potx, ppx, ppsx, pptm, outlook exported .msg, .pub, .vsd, .vst, .avi, .wmv); Adobe
(.pdf, .ai, .psd, .ps, .eps); OpenOffice (.odt, .stw, .sxw, .swf); Image Formats (.bmp, .cur, .dib, .rle, .ico, .jpg, .jpeg,
.jfif, .jpe, .jp2, .gif, .gfa, .png, .svg, .wmf); Corel (.cdr); PaintShop (.psp); MacPaint (.pntg); WordPerfect (.wp5, .wpd,
.wpg, .wpg2); FrameMaker (.fmv, .mif); XYWrite (.xyp); Lotus (.wk1, .wk3, .wk4, .wks); Apple (.mov, .mp4, .m4v);
Others (.tif, .tiff, .rft, .mpeg, .mpg, .3gp, .ogv)

Create ZIP file with Password Restore

Files can be placed in ZIP folder with password protection for secure sharing of large number of related
files or when sending information to outside partners.

Printing

Print to any available local or remote printer directly from Soonr. Files are converted to PDF for print services,
universal compatibility and accuracy for printing from any modern local, networked, or on-line printer. Page-
range print saves time and paper. Email a link to the file to be printed to team members or other 3rd parties for
convenience. SMS and email team members or connections for print job status, let users know when jobs are
complete, avoid looking or waiting for print jobs and save time.

Web Editing/Commenting

View and comment of any supported file from any Web browser without requiring a native application on the
local computer or mobile device. Selected other users can be notified via email and/or SMS.

Integration to Office / iPad Editing

Access, view, download, and edit Microsoft Office files on any iPad Tablet device, save changes to local device
(Favorites) and sync with Soonr Cloud and other Team members.

Video and Slideshow Playback

View multimedia files from any Web browser on any computer or supported mobile device as a
slideshow or video playback without any 3rd party applications.

eFax Integration

Soonr integrates with eFax allowing any document to be faxed from anywhere, anytime.

Mobile Device Support
Native Mobile Client Support

Enable workers to be productive anywhere, anytime, on any device. No more emailing files or links or trying to download
documents to small form factor mobile devices with limited or expensive connectivity. Support for the most popular
platforms including iPhone, iPad, Android, Android Tablets, Windows Phone, Blackberry Touch and Samsung Bada. Users
can view, share, edit, and create content from smartphones and tablets easily and securely, boost mobile workforce
productivity. Content is viewed directly in the Soonr app without download or other 3rd party software.

Commercially Available Clients

iPhone/iPad OS 3.1 or later, Android 2.0 and later, BB Touch OS 5.0 and later,
WebOS (all versions), others with WebKit browsers

Lost Device Management

Lost, stolen, or failed mobile devices can be removed from backup and sync plans
(if supported) eliminating the possibly of data leakage to unintended recipients.

Offline Device Access (1Q12)

Work can continue on Project files and folders when the mobile device is off line or has limited connectivity such
as while traveling or guest access is not allowed due to corporate policies. Project file sync is supported on iOS
and Android based mobile devices. Projects, folders, or files that are added to the "Soonr" (or the Blue Folder) are
stored locally and can be accessed and edited using 3rd party or native applications. MS Office documents can
be edited using Soonr's built-in edit utilities on the iPAD without any 3rd party applications. Once connectivity
is restored, any changes are synched with the cloud, propagated to other team members, and change notifications
are sent via SMS and/or email to designated recipients.

Scribble Annotation

Powerful mobile application that lets users on Android and iOS smartphones or tablets to annotate any supported
file type that is rendered in PDF and save or send the annotations to Team members for further action or comments.
Does not require any 3rd party applications on mobile device. Current version of Scribble supports the following file
Types:
Microsoft Word (doc, docm, dot, dotx, docx)
Microsoft Excel (xlc,xls,xlsb,xlt,xlmx,xlsx,xltx)
Microsoft PowerPoint (ppt, pptx, pot, potx, pps, ppsx, pptm)
Microsoft Outlook (exported .MSG files only)
Microsoft Publisher (pub) Microsoft Visio (vsd, vst)
Adobe Acrobat (pdf)
Adobe Illustrator (ai)
Adobe Photoshop (psd) Adobe Postscript (PS, EPS)

Next version of Scribble (2Q12) will add support for the following:
BMP, CUR, DIB, RLE, ICO
JPG, JPEG, JFIF, JPE, JP2
GIF, GFA
PNG
SVG WMF

Sync Features
Sync Multiple PCs, tablets, Mobile Devices.

Once installed, Soonr creates a Blue Folder on the computer desktop or the mobile device (iPad or Android tablet) display
called "Soonr Workplace" (by default) and copies all Project files and folders into it. Files marked as Favorites on mobile
devices (iOS and Android) are stored locally on the mobile device and also synched. All Project files are securely stored
locally so that a user may work on Projects while offline. When the computer or the mobile device is connected again,
all Project files and folders are automatically synched with email or SMS notifications sent to other Team members of
the changes. Sync works across platforms, addressing differences in file-systems.

Sync Individual Projects

Selectively chose and share Project files and folders based on role, comply with security policies dictating
only necessary levels of access to internal Team Members of external connections.

Sync List of Available Projects

Allows instant editing and viewing of project lists to sync, quickly and accurately determine accuracy of Project lists.

Sync Selected Folders

User selectable folders for sync for added granularity based on role and policy.

Sync Progress Report

Real time report of sync status in either direction provides service assurance and performance indicators.

Auto Sync on WiFi

User selectable sync mode based on connection type to reduce air time related costs.

Continuous Real-time Backup

Provides backup of critical files and folders in the cloud for redundancy and restoration
in the event of file loss or data corruption.

File size limits

Unlimited, up to plan capacity, allows complicated and time consuming workarounds with
limitations otherwise, saves time and cost in operational planning.

Backup Speed & Throttling

Configurable between 10K bytes/s to 1000K bytes/s (default 100K bytes /s). Effective backup rate 36MB/hr
to 3.6GB/hr. Allows users to prioritize other traffic types such as business video or voice calls over background
synch operations to minimize impact to workflows and improve user experience. When connected via a 3G/Cellular
network backup speed is limited to 100 kB/s and the user is warned against additional mobile charges due to
limited data plans or roaming charges.

Incremental File backup

When a large file is backed up it will not be backed up immediately again if it changes. Over time, the service will not
back up more than 500 MB a day for a large file - meaning that a 2 GB file that changes daily will be backed up every
4th day. This reduces unnecessary traffic on the network making it available for other applications and usage costs.

Historical Archive and Versioning

Soonr's built-in file versioning eliminates risks of losing important files or changes. Files can be instantly recovered,
viewed, and restore to their original location, either one file at a time or the entire folder. Hourly last day, daily last week,
weekly last month, and monthly thereafter, up to 6 months.

Deleted File restore

Files and folders that are deleted on the desktop computer are also marked as deleted on the service. Multiple versions
of the file are retained as part of the history of the files and can be used to restore a lost or corrupted file. This capability
is critical for business continuity, compliance, and security in any organization.

Folder Restore

Entire folders can be restored similar to individual files, saves time and effort in planning for complicated restore strategies.

SMS and Email Notifications

Change and alert notifications to Project files and folders (edits, deletes, etc.) are sent to team members by SMS
and email. SMS notifications are delivered to the mobile device allowing users to stay in the loop while away from
networked computers or from the office. When working in a Team, file update and comment notifications are instantly
received to improve responsiveness to business activities.

WebDav Support

Support for server-side WebDav allows a number of integration scenarios on mobile devices.